The perfect combination of powerful workflow, compliant digital signatures and business process automation software that works, the way you work.
Application Forms
Digitise your paper based internal and customer on-boarding processes with powerful, intelligent forms.
Digital Signatures
Compliant with all major electronic and cryptographic signature laws, including ECT (SA) ESIGN (US), eIDAS (EU) and EA (AUS).
Document Automation
Automate and simplify your document delivery processes while keeping it digital, all the way.
Know-Your Customer (KYC)
Verify business entities and consumer identities in seconds, without having to ask for supporting documents.
COMPLIANCE WITH INTERNATIONAL eSIGN & PRIVACY PROTECTION REGULATIONS
CERTIFICATE AUTHORITIES (CA)
Use your favourite Certificate Authority or let Office Vault assist you with the best in-country, qualified solution.
HIGH TRUST
Fully compliant with integrated Advanced Electronic Signatures (AES) and eIDAS Qualified Signatures.
LONG-TERM VALIDATION
Embedded OCSP information ensures your digital signatures remain valid on documents for 10+ years.
ON-PREMISE OR IN-COUNTRY SERVERS
Host our Digital Signature engine in your country or in your private data centre or hosting environment for ultimate compliance.
PRIVATE KEY AGNOSTIC
Store your private key material in your own data centre PKI, or make use of ours, or any other approved international key vault.
ANTI-MONEY LAUNDERING (AML) AND KYC
Digitise your customer on-boarding and assist you with regulatory compliance for AML, such as FICA and KYC.
An effective workflow creation tool that allows for all types of approvals and eSigning scenarios
Powered by SigniFlow™ a digital signature workflow engine built into Office Vault that enhances and fully digitises any process that requires a document to be signed or approved. For anything from the most basic requirements, such as employees having to sign leave applications and their managers approving or rejecting them, to ultra-complex processes that require both internal and external parties to sign highly sensitive and legal documents, Office Vault has the answer.
SIGNERS
Add yourself, colleagues and customers who you require to sign your document, form or contract in a sequential workflow.
APPROVERS
Mix process or document approvers with eSigners in a single sequential workflow configuration.
VIEWERS
Give someone total visibility of your document and workflow process, without requiring them to perform any actions.
GROUP SIGNING
Create a parallel workflow to send an instruction simultaneously to a group of people. Mix parallel and sequential workflows in a single workflow configuration.
FACE-TO-FACE SIGNING
Have your contracts, job cards or invoices signed by anyone on any device, without the need for them to sign up or have an email account.
API
Create any workflow configuration, from any application, with an array of APIs.
Secure, Digital Signing
Our digital signatures are created using digital X.509 certificates with built-in Private/Public Key Infrastructure (PKI) capabilities, which are verifiable using free Adobe Acrobat© visual-trust indicators.
Although most certificates are only valid for one year, you need to prove that the certificate was valid at the time of signing.
Our digital signatures authenticate validity and revocation status for 10+ years. As every user signs, SigniFlow applies the latest security protocols, cryptographic algorithms and key lengths endorsed by governments and banks, to protect the content of the document and make every transaction tamper-evident.
Know-Your-Customer (KYC) legislation has been introduced in most major financial centres across the globe. Such legislation is driven by recommendations and standards set by the Financial Action Task Force (FATF). The objectives of the FATF are to set standards and promote effective implementation of legal, regulatory and operational measures for combating money laundering, terrorist financing and other related threats to the integrity of the international financial system.
The objective of the KYC system is to deliver a compliant, automated and fully digitised KYC system that caters for both juristic and natural persons, in a manner that is aligned with any RMCP and that can integrate with any rules engine, enterprise services bus (“ESB”) or workflow engine to trigger events.
A Business entity consists of the entity itself, as registered with the companies registrar, as well as associated individuals (natural persons), whether principle members (Directors), Trustees, UBO’s or other parties identified by board-resolution (Signatories), all of which are catered for by the System. Although similar in approach, the business entity has certain verification requirements that are different in comparison with that of a natural person. The business entity process explodes into multiple verifications for each associated natural person (Directors, UBO’s, Signatories, etc).
The business itself is therefore subject to verification methodologies designed to verify the entity, including natural persons linked directly, or by association, to that entity. Each natural person associated with the business entity is individually verified. Sole Proprietors that are classified as business entities are verified as natural persons.
KYC can be triggered from any website or forms-based front-end, ESB, rules engine or workflow engine that has the ability to communicate via web services. The triggers are sent via the SigniFlow Event Handler to the KYC platform that then either follows a built-in configuration of events (“IF-THEN” rules for pass and fail events), or every event is communicated back to the origination platform via the SigniFlow Event Handler, enabling it to query its own rules and sequences in order to trigger further events individually, as micro-components.
The KYC software is delivered in two main process-components, defined as Identity Kits “IDK”, namely Business IDK and Consumer IDK.
The central data-hub of powerful &
intelligent credit and identity information.
Know Your Customer ( KYC)
By registering your business through Office Vault using pbVerify Bereau, you are instantly connected to all the major Credit Bureaus in South Africa. Credit vetting & tracing coupled with meeting KYC/FICA regulations, has never been easier.
